Gallery Assistant

The GA’s tasks include but are not limited to:
· manage the front desk, greet visitors, give tours of exhibitions
· sort, distribute, and file mail, liaise with vendors, and stock office supplies
· manage general email inbox
· ensure that the gallery is clean and presentable
· save and file (digitally and physically) invoices, receipts, and shipping documents
· maintain the office calendar and gallery website
· maintain office library, publication inventory, and catalog sales
· maintain gallery’s contact and artwork database
· maintain and format gallery/artist press
· compile daily press information on select artists
· compile and update artist CVs, press packets, and exhibition materials
· translate texts from English to German and vice versa, other languages as possible
· process images and handle image permissions for press and publications
· draft and send announcements
· compile and update sales previews
· assist owner, sales associates, and GM with sales offers and email drafting
· assist with travel arrangements and accommodations for staff and artists
· assist with preparation of project proposals and exhibition mockups
· assist with planning and coordination of on onsite and offsite events
· assist with various light tasks related to exhibition installation and deinstallation

The successful GA candidate must be fluent in English and German. Italian and French a plus.
A bachelor’s degree or equivalent is required.
Ideally, you have experience in handling artworks.
Working knowledge of MSOffice, Lightroom, Photoshop and InDesign is required, database experience is a plus, as is knowledge of Asana, Artlogic and SketchUp.